While every wedding is as unique as its newlyweds, and we can create a package to suit your needs, here’s an idea of what a wedding coordinator can do to help make your big day seamless, and a cherished memory for you and your guests:
Consultation meetings to discuss your wedding
On-the-day styling to ensure your venue looks perfect
Creation of a wedding day master runsheet
Confirmation with your suppliers that we are the contact point for the day
Floor plan design
Looking over your wedding preparations to ensure no detail has been missed
Assistance with sourcing last minute items
Coordination and management of vendors, suppliers and entertainers on the day
Any setdown, pack up and delivery needs (such as furniture, decor, gifts, etc)
Troubleshooting any potential problems
Arranging any payments
Running last minute errands
Pre-wedding
We’ll start our relationship with a consultation meeting where we get a thorough understanding of not only your wedding details, but your personalities and unique requirements as a couple. We’ll work with you to develop a wedding day ‘game plan’ that once passed into our hands you never have to worry about again!
We’ll get in touch with your suppliers to let them know that we are the point of contact and check on timings to ensure that everything is running to plan, as well as work with you to make vendor payments, questions and concerns as easy as possible.
As your wedding day gets closer, we are in communication with all suppliers, making sure that deliveries are confirmed and last-minute details come together. If required, we will supervise the wedding rehearsals and do final site visits to manage the venue setup and styling as well as coordinate deliveries and arriving vendors.
On the day
Your big day is finally here! And while you’re enjoying the final moments before walking down the aisle, our work has only just begun!
We’ll be at the venue early making sure that everything is running smoothly and that the venue is being perfectly prepared. We oversee the delivery of the cake, decor, furniture, flowers and deal with supplier questions and potential hiccups so that you and your bridal party don’t have to take on that stress.
The runsheet and ‘game plan’ that we created with you becomes our best friend as we organise the details such as guest gifts, entertainment and catering throughout the ceremony and into your reception.
We then oversee the flow of guests from your ceremony to the reception and help with the bridal party entrance, ensuring that the entertainment is running smoothly, as well as supervise caterers, your MC and photographer.
Once the celebrations are over, we’ll help organise any required guest or gift transport, and finally the big packdown!